Assessment – Privacy Policy
Effective Date: October 31st, 2025
Company: Financeable Training LLC (“Financeable,” “we,” “us,” “our”)
Website: https://www.finance-able.com
Email (privacy & data requests): [email protected]
Mailing Address: 708 S Marvine St, Philadelphia, Pennsylvania, United States
What this covers: This Privacy Policy (this “Policy”) explains how we handle personal information for our assessment platform used by employers in hiring (video/written/spreadsheet tasks). For our marketing website practices (cookies/ads), see our separate Website Privacy (linked on our site). If you use both, both policies may apply.
This Policy applies only to information we collect through our assessment platform. It does not apply to information collected by us offline or through any other means, nor does it apply to information collected by any third party.
Updates: By interacting with our assessment platform or providing us with your information, you agree to the collection, use, and sharing of your information as described in this Policy. Your continued use of the assessment platform after we make changes to this Policy is deemed to be acceptance of those changes, so please check this Policy periodically for updates.
1) Who we are and how roles work
When you take an assessment at the invitation of a prospective employer (the “Employer”):
- The Employer is the “controller” (they decide why/how your data is used for hiring).
- We act as the Employer’s “processor/service provider.” We process your data only to provide the assessment services on the Employer’s instructions.
For some information that we collect directly on our website (e.g., contact forms, support emails), we may act as a controller. This Policy focuses on assessments where we are generally a processor for the Employer.
2) Who may use the assessment (Age 18+)
Our assessment services are intended for adults age 18 and older. We do not knowingly collect personal information from anyone under 18 for assessments. If we learn we have collected or received personal data from a child under 18 years old without verification of parental consent, we will delete that information.
If you believe we have collected assessment data from someone under 18, contact us at [email protected] and we will take appropriate steps.
3) What we collect during assessments
Data you provide or generate:
- Account & identifiers (as provided by the Employer or you): name, email, application/job identifiers.
- Assessment submissions:
- Audio/video recordings of your session.
- Text transcripts of spoken responses.
- Written answers and files you upload (e.g., spreadsheets, models).
- Scores, rubric ratings, and reviewer notes (human and/or automated).
- Technical & integrity metadata: timestamps, duration, device/browser type, IP address and approximate location, and integrity signals/events (e.g., focus changes) used to administer, secure, and quality-control the assessment. We may utilize Proctorio Inc. (“Proctorio”) or similar solutions as our proctoring integrity monitoring service provider. Proctorio processes data under its own terms and privacy policy, which you must review and acknowledge before starting the assessment.
What we do not collect:
- We do not use facial or voice analysis (e.g., sentiment, emotion, facial geometry) to evaluate you.
4) How we use assessment data
We process assessment data only to:
- Administer, secure, and operate the assessment (identity checks as instructed by the Employer, proctoring/integrity controls, platform support).
- Transcribe and score submissions against job-related rubrics using automated systems and/or human reviewers.
- Provide results to the inviting Employer and support human review by the Employer.
- Ensure integrity and prevent misuse (detect/avoid cheating, abuse, or platform threats).
- Improve our services using de-identified or aggregated data (never to re-identify you or for marketing without your separate consent).
Automated processing & limitations: We may use automated scoring of response content. AI can make mistakes; outputs may be imperfect and are provided to the Employer as advisory, and are one factor in the Employer’s decision-making. Hiring decisions are made in the Employer’s sole discretion.
We do not sell personal information, and we do not use assessment data for cross-context behavioral advertising.
5) Where data comes from
- You, when you participate in an assessment.
- Automatically through our services and/or platform, as you navigate through the assessment. Information collected automatically may include usage details, IP addresses, operating system, and browser type, and information collected through cookies.
- The Employer, who invites you and provides job-related context and identifiers.
- Our service providers (e.g., transcription providers) who generate transcripts or operational metadata under our instructions.
6) With whom we share assessment data
We share assessment data only with:
- The inviting Employer (controller) and its authorized personnel.
- Our service providers who process data for us and not for their own purposes (e.g., cloud hosting, storage/backup, transcription, content processing, customer support tooling, security/monitoring).
- Legal and safety recipients if required by law, regulation, subpoena, to protect rights, safety, and the integrity of the service, to enforce or apply our Candidate Terms & Consent, or if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of our products or services.
We maintain contracts with service providers requiring confidentiality, security, and use solely to provide services to us. We remain responsible for their performance.
7) Retention and deletion
We keep assessment data for as long as necessary to provide the service to the Employer and as instructed by the Employer, and thereafter for a limited period for security, audit, and legal purposes.
- By default, we retain recordings, transcripts, files, and scores for the duration of the hiring process and a period thereafter set by the Employer.
- We delete, destroy or de-identify assessment and other personal data upon the Employer’s instruction or when retention is no longer necessary, subject to legal obligations.
- If applicable law or local rules provide special deletion rights (e.g., for certain recorded interviews), we support the Employer in honoring those requests.
(Employers may set different retention timelines. Your status page or invitation may include those details.)
8) Security
We implement reasonable technical and organizational measures to protect assessment data and other personal data, including access controls/least privilege, logging/monitoring, and vendor due diligence. No system is perfectly secure and we cannot guarantee the security of your personal data transmitted to, through, using, or in connection with the assessment platform; if we discover a security incident affecting your personal data, we will notify the Employer without undue delay and cooperate as required. Any transmission of personal data is at your own risk.
Security issues should be reported to [email protected] (subject: “Security”).
9) Your privacy choices and rights
Because the Employer controls assessment data, requests about your assessment data (access, correction, deletion, portability, objection/limit, or “alternative process” to automated scoring where required) should be directed to the Employer. We will assist the Employer in responding.
If you contact us directly at [email protected], we will route your request to the appropriate Employer or respond as required by applicable law.
10) U.S. state notices (including California)
Depending on your state of residency, you may have certain rights related to your personal data. The exact scope of these rights vary by state. To exercise any of these rights, please contact us at [email protected] (subject: “State-Specific Privacy”).
If you are a California resident, the California Consumer Privacy Act (“CCPA”) grants you the right to know, access, correct, and delete your personal information. The CCPA also gives you the right to opt out of the sharing or selling your personal information to third parties. Under the CCPA, you cannot be discriminated against or retaliated against for exercising your privacy rights. You can contact us directly regarding your rights under the CCPA. We will honor those rights in coordination with your Employer as applicable.
11) Cookies and tracking
Assessment app: We use only what’s necessary to operate and secure the assessment (e.g., session, security, and performance cookies). We do not run advertising cookies in the assessment experience. You can set your browser to refuse all or some browser cookies or other tracking technology files, or to alert you when these files are being sent. If you disable or refuse cookies or similar tracking files, some features of the assessment platform may be inaccessible or not function properly.
Marketing website: Our website may use analytics or advertising technologies (see our Website Privacy/Cookie Notice for details and choices).
12) International data transfers
Our assessment services are primarily operated in the United States. If assessment data is transferred or accessed from another country (e.g., by an Employer outside the U.S.), we and the Employer will implement appropriate transfer safeguards as required by law. Details are available from the Employer or upon request.
13) Changes to this Policy
We may update this Policy from time to time. We will post the updated policy with a new Effective Date and we will provide notice of any such changes to this Policy as required by law.
14) Contact us
Financeable Training LLC
708 S Marvine St, Philadelphia, Pennsylvania, United States
Email: [email protected]
Website: https://www.finance-able.com
15) Key definitions
- Assessment: The tasks you complete (e.g., timed spreadsheet/modeling, written or video responses) during a hiring process.
- Assessment data: Your recordings, transcripts, uploaded files, scores/feedback, and related technical/integrity metadata.
- Controller: The entity that decides the purposes and means of processing personal information (here, typically the Employer).
- Processor / Service Provider: An entity that processes personal information on behalf of a controller (here, Financeable for the Employer).
- Service provider (our vendor): Any third party that processes data for us under contract (e.g., cloud, transcription).